VAE Accounting Deadlines

VAE Accounting Calendar
January 2006

Date

Day

Deadline

Dec 29

Thurs

	CHECK RUN
	PAY PERIOD END
	New hire information & employee change forms due no later than 5:00 pm EST to be effective on paycheck dated 01/06/06

Dec 30

Fri

All outstanding time sheets due at Corporate no later than 10:00 am EST

Dec 31

Sat

Jan 01

Sun

NEW YEAR'S DAY

Jan 02

Mon

	NEW YEAR'S DAY holiday

Jan 03

Tue

American Express credit card reports for Dec 16-31 due no later than 5:00 pm EST

Jan 04

Wed

	CUTOFF FOR FRIDAY CHECK RUN FOR VENDOR INVOICES
	Petty cash, expense reports & contract labor invoices due no later than 5:00 pm EST to be paid on 1/11/06
	Contract Labor checks mailed that were submitted 12/28

Jan 05

Thu

	Cut off day for all Dec financial information: this includes all direct convention billing, show reports, contract labor, expense reports, petty cash summaries, vendor invoices, sales inventory balances; i.e. ALL Dec FINANCIAL INFORMATION due no later than 5:00 pm EST
	In House Maintenance & Repair Allocation, Shipping Expense Reclassification, Sales Inventory Transfers & ALL Intercompany Billing due no later than 5:00 pm EST
	Amoco gas card summary due no later than 5:00 pm EST
	Corporate Staples Account due no later than 5:00 pm EST

Jan 06

Fri

	PAYDAY
	CHECK RUN
	Weekly direct bills to be sent via US mail
	BP-Amoco gas card summary due no later than 5:00 pm EST (VA and MD)

Jan 07

Sat

Jan 08

Sun

Jan 09

Mon

Jan 10

Tue

	Dec Revenue to J. Cassell, D. Martin
	10 day revenue numbers due

Jan 11

Wed

	CUTOFF FOR FRIDAY CHECK RUN FOR VENDOR INVOICES
	Contract labor invoices due no later than 5:00 pm EST to be paid on 01/18/06
	Contract Labor checks mailed that were submitted 01/04

Jan 12

Thu

Office Depot due no later than 5:00 pm EST (CA, TX, AZ, Conventions)

Jan 13

Fri

	CHECK RUN
	Preliminary Dec Financials to D. Martin
	PAY PERIOD END
	New hire information & employee change forms due no later than 5:00 pm EST to be effective on paycheck dated 01/20/06
	Weekly direct bills to be sent via US mail

Jan 14

Sat

Jan 15

Sun

Jan 16

Mon

All outstanding time sheets due at Corporate no later than 10:00 am EST

Jan 17

Tue

Jan 18

Wed

	CUTOFF FOR FRIDAY CHECK RUN FOR VENDOR INVOICES
	Petty cash, expense reports & contract labor invoices due no later than 5:00 pm EST to be paid on 01/25/06
	Contract Labor checks mailed that were submitted 01/11
	American Express credit card reports for Jan 1-15 due no later than 5:00 pm EST

Jan 19

Thu

Jan 20

Fri

	CHECK RUN
	PAYDAY
	20 day revenue numbers due
	Weekly direct bills to be sent via US mail
	Office Max due no later than 5:00 pm EST (AZ)
	Staples Account due no later than 5:00 pm EST (SF area)

Jan 21

Sat

Jan 22

Sun

Jan 23

Mon

Jan 24

Tue

Jan 25

Wed

	CUTOFF FOR FRIDAY CHECK RUN FOR VENDOR INVOICES
	Weekly direct bills to be sent via US mail
	Contract labor invoices due no later than 5:00 pm EST to be paid on 02/01/06
	Contract Labor checks mailed that were submitted 01/18/06
	Shell gas card summary due no later than 5:00 pm EST

Jan 26

Thu

Jan

Fri

	PAY PERIOD END
	New hire information & employee change forms due no later than 5:00 pm EST to be effective on paycheck dated 02/03/06
	CHECK RUN
	Dec Financials finalized; sent to J. Cassell, Directors

Jan

Sat

Jan 29

Sun

Jan 30

Mon

All outstanding time sheets due at Corporate no later than 10:00 am EST

Jan 31

Tue

	31 day revenue numbers due
	Jan end of month billing to be sent via UPS RED.
	BP-Amoco gas card summary due no later than 5:00 pm EST (KC area, KY and OH)

Feb 01

Wed

	CUTOFF FOR FRIDAY CHECK RUN FOR VENDOR INVOICES
	Contract labor invoices due no later than 5:00 pm EST to be paid on 2/08/06
	Contract Labor checks mailed that were submitted 1/25

Feb 02

Thu

HOME